How to Grab a Screenshot in Excel in 60 Seconds

Screenshots are perfect for adding an illustration to your Excel workbook. You might be using Excel to create documentation or work instructions for someone. Instead of using a separate app to grab and edit screenshots, you can do this right inside Excel. Let’s learn how.

How to Grab a Screenshot in Excel in 60 Seconds

How to Quickly Grab Screenshots Inside Excel

Note: Watch this short tutorial screencast or follow the quick steps below, that compliment this video.

1. Open the Excel Screenshot Windows

Start off by making sure that you’re on the Insert tab in Excel. Then, find the Screenshot button here on the ribbon. When you click on it, you’ll see thumbnails for the other open apps on your computer.

How to Grab a Screenshot in Excel in 60 Seconds

2. Insert Your Snapshot into Excel Workbook

You can click any one of these window thumbnails to add a screenshot of the entire app inserted into your Excel workbook.

How to Grab a Screenshot in Excel in 60 Seconds

3. Format and Crop Your Screenshot in Excel

From there, you could crop the snapshot by using the Picture Tools’ Format option. You can drag the handles to select only the part you want to keep and then press Crop to lock it in.

How to Grab a Screenshot in Excel in 60 Seconds

4. Use the Screen Clipping Option

Another option is to choose Insert > Screenshot and then choose Screen Clipping. Now you can click and drag to select certain parts of the screen that you want to select.

How to Grab a Screenshot in Excel in 60 Seconds

After you do that, you’ll jump back to Excel and you’ll add the selection to your file as a screenshot. You can use all of the normal Picture Tools to edit your snapshot as needed.

Finishing Up!

Taking screenshots or screen clippings directly inside Excel will save you time, when you need to add snapshots into your workbooks.

More Great Excel Tutorials on ThemeKeeper Tuts+

Find comprehensive Excel tutorials on ThemeKeeper Tuts+ to help you learn how to work with your data better in your spreadhsheets. We also have a quick-start in 60 seconds Excel video series to learn more Excel tools fast.

Here are a few Excel tutorials to jump into to now:

  • How to Grab a Screenshot in Excel in 60 Seconds
    Microsoft Excel
    How to Use Excel: 12 Techniques for Power Users
    Bob Flisser
  • How to Grab a Screenshot in Excel in 60 Seconds
    Microsoft Excel
    How to Protect Cells, Sheets, and Workbooks in Excel
    Andrew Childress
  • How to Grab a Screenshot in Excel in 60 Seconds
    Microsoft Excel
    How To Make & Use Tables In Microsoft Excel (Like a Pro)
    Andrew Childress

Remember: Every Microsoft Excel tool you learn, and workflow you master, the more powerful spreadsheets you’ll make.